Order and maintain office supplies for the department Update and distribute weekly status reports for Epicīook employee travel/transportation as well as artist and glam crew travel/transportation Generate cost recap reports for Epic’s Finance department Serve as management and Label’s direct contact for confirming all travel details including, car service and any necessary ground travel Gather all assets needed for the creation of content pieces, and make sure they are internally approved by our Business Affairs team/marketing and process all payments for each pieceīook all travel for each artist, side artist, glam team, security, management and any other parties needed for the shoot. Maintain and update a weekly video production grid that lists all pertinent video related information which includes traditional videos, lyrics videos, BTS pieces, and sizzle reelsĮmail staff every week and help collect / create all DVDs of videos needed for weekly Senior Staff meeting mp4 files for staff needs within the company of any video related material Process and track expense reports, invoices and departmental purchase ordersĬreate DVDs, links. Solid understanding of the DVD production process and technical issuesĪbility to work well under pressure while maintaining good working relationships Knowledge of film and music video industry and history Very strong interpersonal and organizational skillsĪbility to multi-task and prioritize many jobs at onceīroad knowledge of film production techniques and procedures Responsible for being abreast and current with new videos and talent (directors, editors, models, etc) Provide strong administrative support: answering phones, ordering office supplies and product, faxing, filing, and on set assistanceĬatalogue and maintain library of videos for Atlantic and affiliate label artists Maintain databases (keeping track of production companies, stylists, hair, makeup, editors, DP's, etc.) Point person for all in-house dubbing and out of house dubbing related issues Review and distribute rough and final cuts as directed Help solicit potential directors by organizing creative briefsĪrrange artist and executive travel for video shoots (flights, hotels, cars, etc.)Ĭommunicate special needs for artists with production companies (wardrobe, rider requests, glam, security, etc.) Support Manager of Video Administration with video contracts, insurance and video request approvals Maintain detailed production and video status reports Manage expense reports and travel for senior New York video staff Responsible for processing and tracking production invoices and purchase orders in a timely fashion
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